If you have questions after reviewing the content below, contact lawevents@wayne.edu. Please allow two business days for a response.

Terms and Conditions

1. All Wayne Law meetings and events must comply with these Law School policies, the Wayne State University Special Events guideline, and both of the University Dean of Students Office Campus Reservations policies and contract - Wayne State University and Outdoor space use policies - Dean of Students Office. 

2. All Wayne Law meetings and events, whether in person or virtual, require a reservation to avoid conflicts with existing programs, approved events, and class schedules.  

3. All potential meetings and events must be requested via the Law School Event Reservation Request Form. 

4. Available timeslots for virtual and in-person events are limited and at the discretion of the Law School.  

5. The request for specific space at the Law School will be considered but is not guaranteed. The Law School reserves the right to reassign approved events to other suitable spaces as necessary or appropriate. 

6. Reservations are not available during final examination periods or the reading week preceding them. The Law School's Academic Calendar lists the dates for these periods.

7. Reservations must be requested at least five business days ahead of time, though we encourage them to be requested further in advance as possible.  Reservation requests will be determined in the order in which they are received.  Reservation requests made fewer than five business days ahead of time will not be honored.  

8. Space is reserved on a first-come, first-served basis after a complete request is submitted and the event is not considered scheduled until confirmed in writing by the Law School. If approved, reservations are confirmed when a confirmation email is sent from Law Events, usually within two business days after requests are submitted. 

9. All in-person meetings and events must have a Zoom backup plan. The Zoom link must be provided when making an in-person request.  

10. Requests for virtual meetings and events must include the Zoom link. 

Student Organizations 

1. Student Organizations must submit a reservation request at least five (5) working days prior to the event.  

2. Student organizers should save a PDF copy of their request for their records and email it to both lawevents@wayne.edu and Veronica Beltran (veronica.beltran@wayne.edu) in the Office of Student Affairs as soon as the request is submitted.  Veronica Beltran must approve student organization event requests prior to the Law School’s confirmation of the room reservation. 

3. Student events will be scheduled in the order in which they are received. These requirements apply to events only, not regular organization meetings. 

4. Questions and advanced inquiries can be sent to lawevents@wayne.edu.

Outside Groups/Organizations

1. Outside individuals, groups, or organizations are groups and organizations that are not directly affiliated with the Law School. 
2. Outside individuals, groups, or organizations may request to reserve Law School space on a limited basis.  

   • While no request is guaranteed to be granted, such requests will be determined on a case-by-case basis.  

   • Events must be appropriate to the Law School’s and Wayne State University’s mission as determined by the Law School and must comply with all applicable Law School and University space usage and other policies. 

3. If approved, all outside individuals, organizations, or groups must pay the applicable fees associated with their event. 

4. Outside individuals, organizations, or groups wishing to hold an event at the Law School must proceed through the event approval process on their own behalf.  

5. Meetings and events reserved by Law School student organizations, faculty, or departments in conjunction with outside organizations must fall under the following guidelines to be considered Law School events: 

   • The event/meeting must be conceptualized, planned, and managed by the student organization, faculty member, or department. 

   • Any costs associated with the event must be paid through the student organization, faculty member, or department. 

6. Law School student organizations, faculty, and/or departments may not use their position at the Law School to facilitate off-campus organizations’ unauthorized use of space or information tables.  

   • If the Law School suspects and/or believes that a student organization, faculty member, and/or department has facilitated unauthorized use, reservation capabilities for that student organization, faculty member, or department will be revoked.  

   • Student organizations or organizers may also face Student Code of Conduct charges if found to be assisting an outside individual, organization, or group to avoid following the rules in this section. 

7. Faculty with questions about events featuring outside organizations should contact Shawna DeLore (shawna.delore@wayne.edu). 

Organizer’s Responsibilities  

1. The organizer is the contact person for the meeting or event and must be present for the duration of the event from setup to final breakdown unless other arrangements are made and approved by the Law School in advance. 
2. Organizers requesting the use of any audio-visual equipment or services are responsible for submitting a ticket to C&IT in advance of the event. Law School staff cannot accommodate day-of A/V requests.  
3. ONLY Law School IT staff can move the podium in the Spencer M. Partrich Auditorium. Organizers who need the podium moved must submit a ticket to C&IT. Moving the podium will result in the immediate revocation of all future event privileges.  
4. If a reserved room is locked, the organizer must sign out a key from the Law Library’s circulation desk during Library hours. It is the organizer’s responsibility to secure all doors at the end of the reservation.  
5. Organizers are responsible for ensuring that a person with appropriate access privileges is present for all events taking place outside normal working hours (9 AM to 5 PM Monday-Friday). 
   • After-hours events require the presence of a person with 24-hour access to the building during the entirety of the event. 
   • Events occurring during periods when the Law Library is closed may also require a person authorized to carry the necessary keys. 
   • The presence of people necessary to provide access must be established in advance of the event. Same day assistance may not be available. 
6. Organizers are responsible for event set-up. Organizers are also solely responsible for event clean up, even when utilizing Wayne State Catering – including returning the event space to its original state.  
   • Failure to return the event space to its original setup and/or thoroughly clean up after an event and may result in the revocation of reservation capabilities for the Organizer’s student group, department, or outside organization for, at a minimum, one (1) academic year. 

Policies 

1. Food and Beverages
   • Eating is permitted within the Law School, but special care must be taken by Organizers hosting events with food to ensure food safety and facility cleanliness.
   • Organizers are responsible for managing food and beverage ordering, receipt, set up, and disposal absent other arrangements approved in advance by the Law School.
   • Wayne State Catering is the sole provider of food totaling $1,000 or more on campus (including snacks).
   • Events planning to serve under $1,000 worth of food and beverages must comply with Wayne State University Food and Beverage Policy.  
2. Campus Health 
   • In the event of a widespread health crisis, the Law School reserves the right to institute the following policies: 
     • Implementation of recommendations from Wayne State University Campus Health Committee. 
     • If an event requires approval from the Campus Health Committee, as specified in the Special Events guideline, approval must be obtained before submitting a reservation request and attached to the Law School Event Reservation Request Form. 
     • Face masks may be required to be worn at all times during indoor events. 
     • Event attendees may be required to complete the Campus Daily Screener or Guest Screener. 
     • Any other necessary measures to ensure the health and safety of students, faculty, staff, and visitors, including the possible cancellation of the event under extreme circumstances. 
3. Parking 
   • Parking passes and special parking arrangements for meetings and events must be arranged by the Organizers through the Wayne State University Parking Office at (313) 577-1979. Law School staff cannot accommodate day-of parking requests or otherwise manage parking on behalf of Organizers. 
4. Fees

   • All outside individuals, groups, and organizations must pay the posted rates to secure space for their events at the Law School. 

   • Law School student groups, faculty, or departments who elect to charge admission fees for their event will be charged outside individual, group, and organization fees for that event. 

   • Outside individuals, groups, and organizations are required to pay a non-refundable deposit of 50% of the total rental cost(s) associated with their reservation within ten (10) business days of booking. Full payment is due by 5 p.m. thirty (30) days prior to the event. If a reservation is being made less than thirty (30) days in advance, full payment is due at the time of booking.

Last updated: April 9, 2025 at 9:40 AM (EST)