Event and room reservations
If you have questions after reviewing the content below, contact lawevents@wayne.edu. Please allow two business days for a response.
Terms and Conditions
1. All Wayne Law meetings and events must comply with the Wayne State University Special Events guideline, along with policies put forth by the Law School,
2. All Wayne Law meetings and events, whether in person or virtual, require a reservation to avoid conflicts with existing programs, approved events and class schedules.
3. All potential meetings and events must be requested via the Law School Event Reservation Request Form.
4. Available timeslots for virtual and in-person events are limited.
5. Reservations are not available during final examination periods.
6. Reservation requests should be submitted as early as possible, no later than five (5) working days before the event date. Submissions are processed in the order in which they are received.
7. All requests are subject to space availability. Space is reserved on a first come, first served basis
8. All-in person meetings and events must have a Zoom backup plan. The Zoom link must be provided when making an in-person request.
9. Requests for virtual meetings and events must include the Zoom link.
10. Reservations are confirmed when a confirmation email is sent from Law Events, usually within two business days after requests are submitted.
11. Student Organizations must submit a reservation request at least five (5) working days prior to the event.
- Student organizers should save a PDF copy of their request for their records.
- Victoria Beltran (veronica.beltran@wayne.edu) must be copied on all reservation requests. Victoria Beltran will clear student organization event requests prior to securing the room reservation. These requirements apply to events only, not regular organization meetings.
12. Questions and advanced inquiries can be sent to lawevents@wayne.edu
Organizer’s Responsibilities
1. The organizer is the contact person for the meeting or event.
2. If you are requesting the use of any audio-visual equipment or services are responsible for submitting a ticket to C&IT. Law School staff cannot accommodate day-of A/V requests.
3. ONLY Law School IT staff can move the podium in the Spencer M. Partrich Auditorium. If you need the podium moved, you must submit a ticket to C&IT. Moving the podium will result in the immediate revocation of all future meeting privileges.
4. If a reserved room is locked, you must sign out a key from the Law Library’s circulation desk during Library hours. It is your responsibility to secure all doors at the end of the reservation.
5. You are responsible for ensuring that a person with appropriate access privileges is present for all events taking place outside normal working hours (9 AM to 5 PM).
- After-hours events require a person with 24-hour access.
- Events occurring during periods when the Law Library is closed may also require a person authorized to carry the necessary keys.
6. You are responsible for meeting and event set-up. You are also solely responsible for event clean up – including returning the event space to its original state.
- Your failure to return the event space to its original setup and/or thoroughly clean up after an event and may result in the revocation of your group/department/organization’s reservation capabilities for, at minimum, one (1) academic year.
Policies
1. Food and Beverages
- Eating is not allowed in classrooms. Eating is allowed outdoors an in common areas.
- The Law School suggests that all food and beverages provided during events be individually wrapped.
- Wayne State Catering is the sole provider of food totaling $1,000 or more in Student Center-managed spaces (including snacks).
- Events planning to serve under $1,000 worth of food and beverages must comply with Wayne State University Food and Beverage Policy.
2. Campus Health
- In the event of a widespread health crisis, the Law School reserves the right to institute the following policies:
- Implementation of recommendations from Wayne State University Campus Health Committee.
- If an event requires approval from the Campus Health Committee, as specified in the Special Events guideline, approval must be obtained before submitting a reservation request and attached to the Law School Event Reservation Request Form.
- Face masks may be required to be worn at all times during indoor events.
- Event attendees may be required to complete the Campus Daily Screener or Guest Screener.
- Any other necessary measures to ensure the health and safety of students, faculty, staff, and visitors.
3. Parking
- Parking passes and special parking arrangements for meetings and events must be arranged through the Wayne State University Parking Office at (313) 577-1979. Law School staff cannot accommodate day-of parking requests.
Outside Groups/Organizations
1. Outside groups/organizations are groups and organizations that are not directly affiliated with the Law School.
2. Faculty/Departments co-sponsoring outside groups must be involved in the planning and organization of the event and must be present during the entire event. If the faculty member/department fails to meet these requirements, the applicable Law School external group fee will be charged to the outside organization.
3. Outside organizations wishing to hold an event at the Law School must proceed through the event approval process on their own behalf.
4. Student organizations and/or university departments may not use their position as on-campus organizations to facilitate off-campus organizations’ unauthorized use of meeting space or information tables. Meetings and events reserved by University student organizations or departments must fall under the following guidelines:
- The event/meeting must be conceptualized, planned, and managed by the student organization and/or department
- Any costs associated with the event/meeting must be paid by the student organization and/or department
- If the Law School suspects and/or believes that a student organization is assisting an off-campus organization in this way, reservation capabilities for that for that organization and/or department will be revoked. Student organizations and/or organizers may also face may also face Student Code of Conduct charges.
5. Faculty with questions about events featuring outside organizations should contact Shawna DeLore (shawna.delore@wayne.edu).
Recurring office meetings
Recurring Wayne Law office meeting requests can be sent via email to lawevents@wayne.edu - submitting the online form is not necessary.
Additional resources
Additional resources are available to student organizations that are registered with Wayne State University's Dean of Students Office (DOSO). To register your Wayne Law student organization with the DOSO, click here. Each student organization must update its registration each year. To see resources available to registered student organizations, click here. If you have any questions, please contact lawevents@wayne.edu.
Using Zoom
All Wayne state university employees and students are able to create a free, licensed Zoom account. A licensed Zoom account is required for meetings lasting more than 40 minutes. Zoom will automatically log you out of your meeting at the 40-minute mark if you are not using a licensed account.