Forms, Expenses and Travel Information for Students

Student Organizations
Processing of Expense Reimbursements and Payables

Travel
All travel must be approved by the Associate Dean prior to encumbering the university with any expenses for travel. Travel Authorization and Expense Report (TAER) forms are available in the Business Office on the third floor of the Law School.  

You must enter the trip information and estimated expenses on the TAER form and submit to the Business Office at least four weeks prior to the date of travel. (The four week notice is essential if there are registration fees.) The Business Office will submit the TAER to the Associate Dean for approval. 

Reimbursement for travel expenses includes conference registrations, air fare, lodging, meals, parking, etc. Reimbursement for meals is limited to $42.50 a day. Reimbursement for lodging and meals will be approved only for those days and nights when it is reasonably necessary for students to be traveling in connection with approved activities. Travelers will stay in moderately priced hotels, and students of the same gender will share rooms (two to a room).

In order to be reimbursed for your travel you must submit all original receipts (attached to a copy of the TAER) to the Business Office within 15 days of your return. 

Please contact Sarah Murrell, (313) 577-3992 or (313) 577-2602, in the Business Office if you have questions. Sarah will purchase all tickets for air travel through AAA.  You will not be reimbursed for airfare that you have purchased.

Purchase Requisitions
External events held for fund raising and other purposes require a Purchase Requisition so that a Purchase Order can be established for payment of the site rental, food, etc.  The Purchase Requisition must be processed in advance. A copy of the program announcement, a list of attendees, and a detailed account of the business purpose of the event must be given to Sarah Murrell in the Business Office so that a Requisition can be prepared. Per University policy (APPM 1.3.1, Expense Guidelines), reimbursement for food expense is not permitted unless part of the group being entertained consists of non-students and non-employees. 

Purchase Requisitions are also required for printing, ordering of promotional materials for your organization, or other items that require a quote from a vendor.

Please bring information to Sarah Murrell in the Business Office, so that she can prepare the purchase requisition.

Other Food/Events, Copying Expenses
Per University policy (APPM, 1.3.1, Expense Guidelines), reimbursement for food expense is not permitted unless part of the group being entertained consists of non-students and non-employees. Requests for food reimbursement must include a written description of the official purpose of the event, date, location, and a list of the attendees and their affiliation to the University.  Some of the attendees must be non-students, non-employees.

For an event on campus the required vendor is AVI-McGregor. If less than $125 a waiver can be requested to use another on-campus vendor.  If you are ordering food for events from McGregor/AVI, or copy Services from Kinko’s, please contact Sarah Murrell in the Business office to obtain the proper forms. 

Reminder
Before paying for anything, check with Sarah Murrell in the Business Office. You will not be reimbursed if you are in violation of the WSU Administrative Policies and Procedures Manual (APPM) available at http://fisops.wayne.edu/appm/appm99s.pdf.

Please contact the Business Office, located on the third floor of the Law School Library Building, at (313) 577-2602 with questions.